Boosting Neighbor Participation in HOA/Condo Meetings

Boosting Neighbor Participation in HOA/Condo Meetings

Homeowner engagement is one of the main pillars of a strong community. Existing and new homeowners need to be involved in the community and participate in HOA meetings often. HOA meetings are an essential part of community association management, as they allow the board of directors and homeowners to communicate, make decisions, and resolve issues that affect the community for years to come. Participation in HOA meetings is important for both the board and the homeowners, as it ensures that the community’s needs and interests are represented and addressed timely.

Participation in HOA community meetings is encouraged and sometimes required by the governing documents. Board members and homeowners have the right and the responsibility to attend, speak, ask questions, and vote at the meetings, as appropriate. Participation should be respectful, constructive, and relevant to the agenda items. Virtual participation can help increase engagement due to everyone’s personal responsibilities. With virtual participation owners are give the option of attending and participating in HOA meetings remotely, using technology such as phone, video, or online platforms. Virtual participation may be allowed or required by the governing documents, the state law, or the board’s discretion, depending on the circumstances. Virtual participation should follow the same rules and etiquette as in-person participation, and should ensure that the meeting is accessible, secure, and transparent.

As more homeowners begin to participate in HOA meetings, you will be able to collect feedback and create a well-managed community. If you are looking to boost attendance at your HOA/condo meetings, you can use the following tips.

Welcome the new homeowners

Many homeowners like to be formally welcomed into the neighborhood. It helps them recognize the role of the HOA in the community. You can send a welcome package curated by the HOA, so the new homeowners feel welcomed. Make sure to include items that feel personal to your community. Setting up a Welcoming Committee is essential to program consistency.

Host social events

Neighbors need to meet each other and establish camaraderie to create a thriving community. HOA meetings will see higher attendance when the neighbors feel as if they are doing something together for the community. Organize a few social events throughout the year so that homeowners in the neighborhood get a chance to get acquainted.

Widen the scope for participation

The prospect of simply attending meetings might not be appealing to many. You will benefit from providing them with an incentive to attend the meeting. Consider the broader interests of the community and how the residents can actively participate in decision-making. Creating volunteer committees will provide homeowners an avenue to engage with the community further. Committees allow everyone to share the responsibilities and have regular interaction. 

Depending on the activities and interests of the board, you can start a Neighborhood Welcome Committee, a Landscape and Beautification Committee, a Homeowner Education Committee, a Finance & Budget Committee among others. This will help to foster a sense of community and responsibility which will increase participation in HOA meetings since everyone will want to stay updated in regards to their committee.

Regular communication

The HOA has to maintain regular communication with each of the homeowners to keep them engaged. Social media and emails have made it so much easier to broadcast information and keep everyone in the loop. You can issue a notice about the next HOA meeting and include the time and date so that more people are aware of it. Keep improving your communication methods. Working with a community manager at the leading professional community association management company in the southeast can alleviate the administrative burden on board and committee members. Make use of the advanced technology and web portal solutions that Community Management Associates has to offer every client. 

Be punctual and respect everyone’s time

A board meeting should begin and end at the specified time. Homeowners like to know how much time they will be spending at the board meeting so they can arrange their schedule accordingly. Shorter and crisper board meetings will see higher attendance. If you develop a reputation for disrespecting everyone’s time, then homeowners will be less likely to get involved in the proceedings.

Reward engagement

Once the attendance of your HOA meeting goes up, you have to maintain the efforts. Show appreciation for the attendees so they continue to show up.

Boosting neighbor participation in HOA meetings will lead to new ideas and transparent community improvements. CMA can offer our decades of experience and resources to help encourage participation for a stronger HOA or condominium community.

In summary, community association management participation in HOA meetings is a vital aspect of maintaining a healthy, harmonious, and successful community. By following the rules and guidelines for HOA meetings, board members and homeowners can ensure that the meetings are productive, transparent, efficient, fair, and that the community’s best interests are served. For more information on improving community association management participation in HOA and condominium meetings, please contact Community Management Associates. CMA offers decades of experience as the premier association management company in Atlanta, Alpharetta, Dunwoody, Norcross, Peachtree City, Augusta, Birmingham, Fairhope, Nashville, Destin, Naples, and Santa Rosa Beach.

See how Community Management Associates can help your community increase owner participation for your community association. Request your customized community association quote today.

Request Quote

HOA Horror Stories and How to Avoid Being in One

HOAs in Nashville is the standard for many homeowners – a considerable advantage in
many ways, especially when it comes to residential management. The conveniences include maintaining residences in good shape and streamlining administration.

However, they can be problematic in many ways. Many homeowners detail bad experiences and dissatisfaction with these associations. Bad communication and even legal issues, for instance, can spring from the wrong approach by both parties.

Today, we’ll dissect the most common complaints from HOAs and how you can prevent

What are the most common horror stories?

An HOA in Nashville isn’t rare, and countless people see them as just another aspect of their residences. That’s because maintaining and managing residential properties is a challenge. HOAs come from a real need, but they’re complicated for all parties.

That’s why hearing complaints related to these organizations is common. That said, these
issues aren’t always the HOA’s fault. In fact, we’d go as far as saying that both parties are to blame for the majority of cases.

1. I can’t communicate with my HOA

Bad communication is the best way to make residency terrible, both for homeowners and
lease tenants. Not communicating properly, for instance, leads to misunderstandings that
quickly spiral into costly (and even legal) issues.

2. The installations are deteriorating

HOAs are responsible for hiring and managing property services. These include plumbing, janitors, gardeners, electricians, and more. Failing to notify and monitor these services—and even not hiring them—means your residence will slowly deteriorate over time.

3. My HOA hates me but loves my neighbor

This complaint is one of the most common we get from tenants. Many feel like their HOA is constantly against them, yet they’re always polite and helpful to other homeowners. It’s
frustrating, to say the least, and it can go further than merely attitude problems with your

What can you do about it?

Now, residents are just as responsible for nurturing a good relationship as the HOA. While the latter needs to create and nurture the right approach, the former is still accountable for using them correctly.

Luckily, avoiding these horror stories with HOAs in Nashville isn’t as difficult as it might
seem. You need to understand their rules and conditions. From there, it’s easier to approach them correctly while defending your rights as a resident.

Understand the rules

HOAs work with contracts and community clauses. The first step to build a good relationship is to go through these rules until you memorize them. Complying with them ensures your HOA doesn’t have reasons to cause any conflict with you.

Know when to argue

You must raise your voice when you feel treated unfairly. However, not all cases are
debatable, and that’s the key. Knowing when you can argue comes from understanding HOA rules, so pick your fights correctly.

Stay calm

HOAs are still people, and they’re under the same stress (and probably more) than you.
Make sure you keep that in mind when approaching them. Good attitudes are more helpful than antagonism.