Closing Letters, Estoppels, & Questionnaires

Closing Letters/Estoppels

          Closing Letter/Estoppel Requests

      • Community Management Associates utilizes CondoCerts for all requests.
      • No emailed or faxed requests will be accepted by the CMA offices.
      • Georgia, Alabama, Tennessee, and South Carolina requests must be received from a title services or attorney’s office.
      • Florida requests may be received from a unit/parcel owner (or a designee thereof) or a unit mortgagee (or a designee thereof).
      • Once an order is received, all follow-up questions, additional information needed, etc. must be requested through CondoCerts via customerservice@condocerts.com or 800.310.6552.

          Closing Letter/Estoppel Costs and Delivery Timelines

      • Non-FL Markets: $275 each. Delivery is by the end of the 5th business day after an order has been placed and paid in full.
      • FL Market: $299 each. Delivery is by the end of the 10th business day after an order has being placed and paid in full.
      • FL Market:  A $179 delinquency handling fee is placed on all orders on which delinquency collection activity has occurred.

          Closing Letter/Estoppel Rush Fees and Rush Timelines

      • Requests are subject to rush fees if the request is made close to the closing date.
      • Non-FL Market: A $110 rush fee is placed on orders needed 3 business days from the date the order is placed and paid in full.
      • Non-FL Market: A $150 expedite fee is placed on orders needed 1 business day from the date the order is placed and paid in full.
      • FL Market: A $119 rush fee is placed on orders needed 3 business days from the date the order is placed and paid in full.

          Closing Letter/Estoppel Updates

      • An update is applicable on the same transaction whereas the property address, buyer, seller, and attorney remain the same.
      • An update needed within 30 days of the original order are free.
      • An update needed within 31-60 days of the original order will be $50.
      • An update needed 61+ days after the original order requires placing a new order.
      • Once an order is received, all follow-up questions, additional information needed, etc. must be requested through CondoCerts via customerservice@condocerts.com or 800.310.6552.

Georgia Statement of Account / Owner Assessment Information

      • For Georgia users only, to request a Statement of Account, please go to CondoCerts.
      • Owners, mortgagees, purchasers, lenders, real estate agents, and attorneys may request a statement of account / owners assessment information for $10 for Georgia Associations subject to the Georgia Condominium or Property Owners Acts. Owner Assessment Information means a statement provided under O.C.G.A. 44-3-109 or 44-3-232 of all sums lawfully assessed by an association against any owner and/or the owner’s Property and that constitutes a lien in favor of the association on the owner’s Property that will be past due and unpaid together with late charges and interest applicable thereto as of the expiration of five business days from the receipt of a request for such information. Owner Assessment Information does not include amounts that may be assessed more than five business days from the receipt of the request for Owner Assessment Information, and/or amounts and/or fees that may be charged to a Purchaser.

Lender Questionnaires

          Lender Questionnaire Requests

      • Community Management Associates utilizes CondoCerts for all requests.
      • No emailed or faxed requests will be accepted by the CMA offices.
      • Once an order is received, all follow-up questions, additional information needed, etc. must be requested through CondoCerts via customerservice@condocerts.com or 800.310.6552.

          Lender Questionnaire Costs and Delivery Timelines

      • Standard lender questionnaires:
        • A standard questionnaire is available for $200 each.
        • A limited questionnaire package is available for $275 each.
        • A premier questionnaire package is available for $300 each.
        • Delivered by the end of the 5th business day after an order has been placed and paid in full.
      • Lender-specific/custom questionnaires:
        • A lender-specific/custom questionnaire is available for $250 each.
        • A limited lender-specific/custom questionnaire package is available for $325 each.
        • A premier lender-specific/custom questionnaire package is available for $350 each.
        • Delivered by the end of the 8th business day after an order has been placed and paid in full.

          Lender Questionnaire Rush Fees and Rush Timelines

      • Requests are subject to rush fees if the request is made close to the closing date.
      • A $110 rush fee is placed on standard orders needed 3 business days from the date the order is placed and paid in full.
      • An $150 expedite fee is placed on standard orders needed 1 business day from the date the order is placed and paid in full.
      • Lender-specific orders will incur the same order and rush fees as do standard orders yet delivery will take an additional 2 business days.

          Lender Questionnaire Updates

      • An updated is applicable on the same transaction whereas the property address, buyer, seller, and attorney remain the same.
      • An update needed within 30 days of the original order are free.
      • An update needed within 31-60 days of the original order will be $50.
      • An update needed 61+ days after the original order requires placing a new order.
      • Once an order is received, all follow-up questions, additional information needed, etc. must be requested through CondoCerts via customerservice@condocerts.com or 800.310.6552.

Foreclosure and Deed in Lieu of Foreclosure

      • Listing agents or asset managers requiring a statement of account on a foreclosed unit must submit their request online at CondoCerts.
      • Please see the Georgia Statement of Account / Owner Assessment Information section above for limited availability notations.
      • Ensure you identify yourself on CondoCerts as a Real Estate Professional.
      • A copy of the recorded Deed Under Power and listing agreement must be included with the online order.
      • Closing letters/estoppels for foreclosed units may be obtained online at CondoCerts.

Third-Party Payment Instructions

      • If you are a third party wishing to pay for an order, you will do so on CondoCerts.
      • Click on the payment link in the CondoCerts order confirmation email.
      • Enter your credit card information and complete the payment process.
      • CMA will be notified of the order after payment is made and complete on the timeline selected on that order.
      • The person who placed the order will receive notification when the item is ready for retrieval.

Certificate of Insurance, Budget, and Governing Documents

      • Non-owners may order a certificate of insurance, budget, or governing documents at CondoCerts.
      • Owners may obtain the information from their CMA online accounts.
      • The insurer, agent, and agent contact information is included on all issued closing letters, estoppels, and lender questionnaires..

Termite Letter Request

      • Please contact CMA Client Services for your association’s service provider contact information to make a letter request.