eBook: Holiday HOA Event Planning Handbook

For homeowners’ associations (HOAs), there’s no better way to build camaraderie than through fun and engaging events. With the holidays fast approaching, now is the time to start coordinating your community’s big festivities. Planning these events takes time; thoughtful preparation and execution are essential. By addressing important planning factors before hosting a community-wide event, everyone’s guaranteed to have a very merry time.

At CMA, we’ve spent decades helping associations host joyful holiday events with ease. In this eBook, we provide step-by-step instructions for organizing an unforgettable get-together. Here’s the first step:

Define the Purpose

The first step in planning your holiday event should be to define the purpose of the gathering and what you hope to achieve. For example, if your goal is to give back, think about doing a toy drive.
If you want to encourage connections, a Friendsgiving celebration could be a great option. Establishing a clear objective will help guide your decisions throughout the planning process.

Holiday Community Event Ideas

The holidays are the perfect time for getting together with friends, family, and neighbors. Whether you’re sharing laughs at a block party or heartfelt moments at a close-knit gathering, a holiday event doesn’t have to be extravagant for people to feel cherished, included, and joyful. No matter your budget, there are many seasonal community traditions that can make spirits bright.

A homeowners’ association board of directors can foster that warm-inside feeling by hosting a community holiday celebration that everyone will enjoy. Here are 10 great winter event ideas for every type of community association:

Association Friendsgiving

A modern twist on the traditional Thanksgiving, Friendsgiving is a Thanksgiving-themed meal with friends. This year, consider hosting a Friendsgiving with the neighborhood. Plan a potluck-style feast where residents can contribute dishes. It’s easy; simply:

Plan a location, date, and time.
Send invitations and create a sign-up sheet for members to add their dishes.
Recruit volunteers to help prepare, set up, and decorate for the occasion.

Once everything’s in order, sit back and relax as neighbors get to know each other, express gratitude, and savor what they’ve prepared.

Cookie Swap

Ask community members to bake their favorite cookies and organize a trade of the delicious treats. Invite people to meet at a central location, like the HOA clubhouse, for an eventful exchange. Other ideas to elevate the experience include:

Host a class with a local baker.
Share cookie recipes.
Hold a blind taste test and reward the best cookie.
Add other treats for a full spread of snacks.

Holiday Decoration Contest

Encourage community members to decorate their homes and front lawns with seasonally appropriate décor. While you’ll need to communicate any holiday decoration rules and guidelines beforehand, this is a fun way to incorporate a little friendly competition. Coordinate a panel of judges to score the design choices based on:

Creativity
Coordination
Quality
Theme

Award the highest-scoring home a prize that’s attractive to all residents and let the creativity shine!

A Merry Movie Night

A movie night is the perfect family-friendly holiday event. Put out a call in your newsletter to gauge everyone’s preferred festive flicks or send a poll of movie choices and ask for votes.

Then, settle on a movie and a date for the event and provide popcorn and other theater snacks for viewers to munch on. Popular movies that are appropriate for all ages include:

Santa Meet & Greet

Bring some of the magic of the season to life by putting together a Santa meet and greet. Arrange for a Santa to visit your community or have a board member take the mantle themselves. Set up enough time for all the kids in your association to visit the jolly fellow and have cameras ready to go.

Ugly Sweater Party

Embrace the humor of holidays with an ugly sweater party. Ask community members to don their most outrageous seasonal sweaters while everyone mixes and mingles over food and drinks. You can host a competition for the ugliest sweater or give out superlative-based awards to a variety of outfits, like:

Best/Worst Dressed
Most Colorful
Most Creative
Best Accessories

Gingerbread House Decorating

If you’re looking for a family-friendly learning experience, a gingerbread house decorating content is a must-do. From icing to gumdrops, supply all needed ingredients and decoration kits for gingerbread houses and let guests get artsy.

Holly Jolly Mixology

Make spirits bright with a holiday mixer for adults. Hire a mixologist to lead a webinar on crafting the best holiday cocktails. An event in which members don’t have to leave the comfort of their own homes, when residents learn together virtually, it nourishes the sense of community—and eliminates the need for community equipment and cleanup.

New Year’s Carnival

The holidays aren’t complete without a New Year’s community event. Ring in 2026 with a carnival-style party for all community members. Set up game booths and entertainment that you’d find at a carnival, like:

A bounce house
Maze
Balloon art demonstration
Cornhole

Creating a playful atmosphere will give your community members the opportunity to feel like a kid again, leave worries behind, and relish the excitement.

Charity Drive

Get into the spirit of giving with a donation drive to support your local community. Organize an event to collect:

Clothing
Toiletries
Canned goods
Toys

Promote the drive, set clear collection deadlines, and let residents know what their contributions are going towards. Giving back allows residents to work together, generate positive change, and spread joy.

10 Vendor Contracts You Need to Review Right Now

During budget season, reviewingvendor contracts should be at the top of your board’s priorities list. Without regular review, a homeowners’ association (HOA) risks price hikes, service gaps, and even legal issues. Read on to learn the 10 vendor contracts that have the biggest impact on your budget and discover best practices for reviewing, renewing, and renegotiating them.

What Is a Vendor Contract?

A vendor contract is a written agreement between an organization and a service provider that defines exactly what services will be delivered, how they’ll be delivered, and how much they’ll cost.

What is the difference between a contract and an SLA?

A vendor contract provides the overarching rules, while the service-level agreement (SLA) digs into measurable performance standards for vendors. For example, an SLA might detail how quickly a vendor must respond to a broken gate or complete a landscaping task. In contrast, a vendor contract outlines the overall terms and conditions of the relationship between the vendor and an association, including:

Renewal terms
Termination clauses
Liability protections
Dispute resolution procedures
Penalties for non-performance

How to Review a Vendor Contract

A vendor contract audit takes time and a keen eye for detail. The fine print can unveil hidden costs, limit your options, or open the door to disputes. Paying close attention may save your association money, prevent misunderstandings, and give you leverage if issues arise.

Here are five things to check while reviewing vendor contracts:

Scope of service. Are all tasks clearly listed? Vagueness can lead to trouble.
Performance standards. Are deadlines or benchmarks spelled out? The contract should define the type of service and the quality you expect.
Contract term lengths. Are renewals automatic? Do they align with your HOA’s needs? Also, check the start and end dates and renewal terms.
Termination conditions. How can you exit the contract if unresolved issues continue? Ensure you’re not locked in with a bad vendor.
Price increase language. Is there a cap on annual increases? Additionally, you need to know if, when, and how prices might rise during the contract period.

The 10 Types of Vendor Contracts You Need to Review Now

There are 10 vendor contracts that have the biggest impact on your bottom line. Crucial to community operations, it’s important to understand what to look for in each agreement. The 10 contracts you need to review now include:

1. Landscaping, Grounds Maintenance, and Snow Removal

Homes with excellent curb appeal can sell for 7% more than similar homes with poor curb appeal. Because an HOA’s grounds affect property values, landscaping vendors need to be vetted regularly. Look for seasonal prep and snow removal clauses in your landscaping contract and confirm year-round coverage, so you’re adequately protected for the entire year.

2. General Maintenance and Repair Services

General maintenance and repair services may cover pools, HVAC systems, and other tasks. Make sure emergency repair response times and protocols are in writing. A maintenance contract should also clarify who pays for parts versus labor and list specific equipment and features that need ongoing attention.

3. Insurance Policies

Routinely reviewing your HOA insurance policy is a non-negotiable. A survey on HOA insurance finds that insurance premiums now account for more than a third of HOA operating budgets. Always check premium amounts, coverage levels, deductibles, and exclusions. Make sure the policy aligns with state requirements and protects both board members and the community. Verify annual renewal requirements, so everyone knows what’s protected and when.

4. Management Services

Your management company often oversees vendors on your behalf. Confirm their responsibilities and legal obligations, reporting timelines, and oversight. Look for key clauses in vendor contracts that detail dispute resolution. Also, pay attention to who’s keeping resident records and enforcing the rules. Ensure that reporting timelines, management fees, and scope are clearly marked.

5. Technology Tools

From accounting software to access control systems, technology is everywhere. Review your software vendor contracts to verify data security protocols and upgrade schedules. Don’t forget to check exit terms if you switch systems.

6. Trash Removal

Confirm recycling terms, extra fees for large pickups, and holiday schedules. Missed pickups create resident frustration—and added expense.

7. Cleaning and Janitorial Services

Cleaning and janitorial services are essential for clubhouses, fitness centers, and offices. Spell out responsibilities (vendor vs. HOA). List exact spaces to be cleaned and deep cleaning schedules. Request documentation of service frequency as part of the vendor contract form.

8. Legal and Accounting

Expert support for compliance, disputes, and financial reviews is critical. Assess billing structures and request a vendor agreement example to compare options. Agreements should mention confidentiality clauses and deadlines for audits and/or tax filings.

9. Major Capital Improvement Contracts

Big-ticket projects, such as roofing, paving, and painting, can carry significant risks. Confirm warranties, completion timelines, and payment schedules are tied to milestones. Your attorney should review these before signing.

Additionally, a lien release clause may protect you from double payment, mitigate legal risks, and ensure project financing (if you’re using a loan for the project).

10. Amenities Services Contracts

Amenity service contracts, including lifeguards, gym equipment, and security agreements, directly affect resident satisfaction. Examine staffing certifications and qualifications (such as lifeguards and security staff), equipment maintenance obligations, and liability coverage. Include SLAs for response times; safety is vital in these agreements.

Best Practices for Negotiating Vendor Contracts

A contract review can prevent disputes and help you meet deadlines. It’s after a thorough review of vendor contracts that you can decide to renew or terminate the contract. At this stage, it’s best practice to:

Start the renewal process early. Give yourself plenty of time to negotiate and avoid any fees that may be added for last-minute renewals.
Adhere to the procedures outlined in each contract. Straying away from the standard process might derail your efforts and lead to legal trouble.
Document every step. You’ll want to be covered if something unexpected occurs.
Talk with your HOA attorney. Get legal advice from a trusted HOA attorney if you have questions about the accuracy of the contract or legal compliance.

Coming Home Magazine – 2024-02 Summer Issue

Summer is upon us, and there’s no better way to celebrate the start of our favorite season than with a new issue of Coming Home magazine.

The theme of this edition is refresh—and we’ve crafted positive and energizing stories for you to enjoy. Within this issue, you’ll find lifestyle magazine articles for homeowners, including a fun word search, projects to revitalize your home, frozen treat recipes, a classic car guide, and so much more.

Take the Plunge: Explore the Benefits of Cold Plunging (Pg. 6)
A practice popularized by athletes and brave polar plungers, cold plunging is everywhere these days. From “cold plunge with me” videos on social media to new treatments offered at local spas and dedicated cryotherapy clinics, cold-water submersion isn’t going unnoticed. And maybe for good reason: exposing yourself to the cold, particularly after a long and strenuous workout, can only be good for you—right? In this article, we tell you everything to know about this ice-cool trend.

Batter Up: Everything You Need to Know About Baseball (Pg. 10)
Hey, batter, batter: swing! Your favorite pastime, baseball, is back. To impress your friends with all your on-field knowledge, we’re serving a cool refresher on the sport. We cover all the bases right here.

Summer Refresh: Must-Try Home Improvement Projects (Pg. 16)
Don’t spend all these daylight hours on wishful thinking; get up and go! Summer is the perfect opportunity to bring your home improvement dreams to life. Explore our list of fast—and fulfilling—projects you can knock out in one afternoon, one day, or just one weekend.

Chill Out: Frozen Recipes to Beat the Heat (Pg. 26)
Need to get a break from summer’s blazing heat? Enjoy one of our frozen recipes. In this article, we share recipes for:

- Mango Strawberry Popsicles
- Banana Splits on Sticks
- Rosemary-Aperol Floats

The Ride of a Lifetime: An Overview of the Best Classic Cars and Where to See Them (Pg. 30)
The purr of the engine and the beautiful craftsmanship of a classic car bring joy, nostalgia, awe, and appreciation to car enthusiasts and spectators alike. Modern relics of when life went slower and dreams came faster, classic vehicles bear witness to that bygone era and take us on a journey of discovery, innovation, and lasting spirit. Ride along as we cruise through the lifetime of automotives, highlighting their monumental impact at the turn of the 20th century and relevance in today’s future-focused world.

Stars & Stripes Standards: How to Properly Display the American Flag (Pg. 32)
The Fourth of July is just around the corner, and millions of people will fly flags to recognize the patriotic holiday. If you plan on touting this iconic symbol of freedom, remember there’s a right way to set up, display, and dispose of the flag. Explore important flag etiquette reminders for a successful celebration.

Ready for Anything: Five Emergency Preparedness Tips You Can Use Now (Pg. 34)
We’re all at risk for severe weather. Whether it’s torrential rain and flooding or extreme heat and wildfires, there’s likely some form of weather-related natural disaster that your area is familiar with. To keep yourself and your family safe, it makes sense to be prepared—especially when doing so is easy. Discover five simple things you can do now to prepare for an emergency.

Please enjoy this edition of Coming Home!

Financial Risks of Choosing an Unproven Management Firm

Consider the financial risks of hiring unproven association management firm

With the recent changes in the U.S. housing market and the rise of online real estate platforms, many less experienced real estate agents and brokers have shifted their business from real estate sales to condominium and homeowners association management. While some smaller, unproven management firms may have a great sales pitch, there are potential risks associated with smaller, less experienced, and less financially secure management firms that could have a major impact on your community association, such as:

Impartial Manager Fiduciary: A small management company will have fewer HOA managers, and they may be overly reliant on one or two managers, who may also be principal owner(s) of the management firm. It is important for the community manager and firm to have an independent relationship for the continuity, transparency, and efficiency of the HOA operations. It can also take time and resources for less experienced managers to learn the specifics of the HOA and establish a reputation and rapport with the board and the homeowners. Does the smaller firm have the experience, financial backing, employee recruiting opportunities, and insurance coverage to survive and guide your association through any financial or disaster situation? If the smaller firm had a financial setback, would your association be impacted? It is important to understand the financial risk you are taking as a board member of your association.

Lack of Communication: An unproven management company may not have enough staff or advanced systems to respond to the HOA’s queries or concerns in a timely manner. This can lead to frustration, misunderstanding, legal issues, and mistrust between the HOA and the management company.

Low-Quality Vendor Services: A less experienced management company will not have a rigorous vendor selection process or a wide network of reliable and reputable insured and licensed vendors. This can result in low-quality or overpriced services for the HOA and a lack of independent financial oversight of the relationship between the management company and the vendor. The ethical issues can also carry over to the Board of Directors and affect the long-term maintenance and financial strength of the community and insurance coverage. All three items can have a detrimental impact on the resale value of homes within the association.

Inadequate Accounting and Reporting: A small management company may not have the expertise or the technology to handle the HOA’s accounting, reporting, and Human Resource needs. This can result in errors, discrepancies, or delays in the HOA’s financial statements, which can affect the transparency and accuracy of the HOA’s financial health.

Risk of Income Loss: A smaller management company may not have the skills or the tools to manage the HOA’s cash flow, collections, and reserve funds. This can result in a decrease in revenues or an increase in expenses, which can affect the HOA’s ability to fund its operations and capital projects.

Risk of Fraud, Theft, or Embezzlement: Last but certainly not least, a smaller, less experienced management company will likely not have the proper safeguards or controls to prevent or detect fraud, theft, or embezzlement of the HOA’s funds, including from online cyber security threats. This can result in a significant loss of money or assets, which can damage the HOA’s reputation and financial stability. We have helped many associations over our history that have had funds stolen from smaller management companies leaving the community in financial shambles. CMA has the experience and resources to help any association recover, but it can take years to fill the hole which will impact the resale values and insurability of the association.

These are just a few of the possible financial risks of an HOA going with an unproven management company. However, not all management companies are the same, and some may provide excellent service and meet the needs of your community. It is important for the board to do its due diligence and research before hiring any management company, regardless of its size. The board should also monitor and evaluate the performance of the management company and its insurance coverage and licensing regularly, and communicate any issues or concerns as soon as possible to reduce the financial impact on the association.

CMA has the expertise and resources to help guide your association through any crisis or loss. As the largest community association property management company in Atlanta, Alpharetta, Augusta, Dunwoody, Peachtree City, Roswell, Birmingham, Fairhope, Nashville, Destin, Santa Rosa Beach, and Naples, we are here to help your community thrive.

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What Makes CMA Different?

What makes CMA different?

If your community is considering a new community association management company, as the leader in association management throughout the southeast, Community Management Associates may be the solution your association has been searching for. Our core values of loyalty, integrity, trust, mutual respect, and professionalism have helped us become trusted leaders in the industry. Client satisfaction is our primary objective, and we are willing to go the extra mile for all our valued customers. We actively participate in the communities we serve to make a difference from within. Choose CMA and get the level of service your community deserves.

Unmatched expertise!

CMA belongs to several chapters of the Chamber of Commerce, the Community Associations Institute in Georgia, Florida, Tennessee, and Alabama, and many other licensing organizations in the southeast. Our community association managers meet or exceed the state licensing and certifications requirements in every state we serve. They have the professional skill set to help communities thrive. The PCAM designation is awarded to the top managers that specialize in community association management. CMA is proud to hold the highest number of PCAMs of any association management company in the region. Our experienced managers have advanced skills to tackle any situation that comes their way. We make it a point to assign communities to managers based on geographical proximity so the community receives the best possible service and our managers spend less time in traffic!

How do we ensure excellence?

CMA hires talented state licensed community association manager professionals who are willing to innovate. We focus on the combined strengths of the team as a whole, allowing everyone to share their new ideas and initiate valuable collaborations. Not only will your community have access to your assigned association manager, but each community association manager is also supported by our client services team and a supervising manager to assist residents and board members as needed. CMA also offers after-hours emergency call service to handle emergency calls during non-business hours. CMA is always available for your community. We are always looking for inventive, highly motivated professionals interested in community association management to join our team. Find your career with CMA.

We offer a wide range of services!

One of our main strengths at CMA is that we offer customizable service solutions to meet the unique needs of each community. Whether your community needs full service with concierge staff, financial only or developer management through the turnover process, CMA can customize a solution for you. We know that every association has its distinctive characteristics, and we want to preserve those details and character. We strive to ensure that you are proud of your home and community by offering a wide range of services. Whether you need help for property management in Atlanta, August, Birmingham, Nashville, Destin, Santa Rosa, or Naples, we are always here for you. Our customer service is ready to answer your calls. Some of our popular services include:

We help Homeowners Associations operate smoothly so they can maximize their resources and keep the community financially secure.

Training for new board members.

Our team of talented managers will be able to gauge the needs of the community preemptively. CMA will handle all communication efficiently to ensure that your owner residents are heard.

Accurate and transparent association accounting of financial records is vital to community association management. Our in-house financial experts will provide you with 24/7 financial visibility so you know how your association funds are being handled. Newer or smaller management firms with less oversight and experience can’t provide your community with the same financial peace of mind as CMA.

We can help you with payroll, assessment collection, annual budgeting, special assessments, capital improvement loans, insurance reviews, annual contract reviews, and many other important association functions.

You can contact us here!

Boosting Neighbor Participation in HOA/Condo Meetings

Homeowner engagement is one of the main pillars of a strong community. Existing and new homeowners need to be involved in the community and participate in HOA meetings often. HOA meetings are an essential part of community association management, as they allow the board of directors and homeowners to communicate, make decisions, and resolve issues that affect the community for years to come. Participation in HOA meetings is important for both the board and the homeowners, as it ensures that the community’s needs and interests are represented and addressed timely.

Participation in HOA community meetings is encouraged and sometimes required by the governing documents. Board members and homeowners have the right and the responsibility to attend, speak, ask questions, and vote at the meetings, as appropriate. Participation should be respectful, constructive, and relevant to the agenda items. Virtual participation can help increase engagement due to everyone’s personal responsibilities. With virtual participation owners are give the option of attending and participating in HOA meetings remotely, using technology such as phone, video, or online platforms. Virtual participation may be allowed or required by the governing documents, the state law, or the board’s discretion, depending on the circumstances. Virtual participation should follow the same rules and etiquette as in-person participation, and should ensure that the meeting is accessible, secure, and transparent.

As more homeowners begin to participate in HOA meetings, you will be able to collect feedback and create a well-managed community. If you are looking to boost attendance at your HOA/condo meetings, you can use the following tips.

Welcome the new homeowners

Many homeowners like to be formally welcomed into the neighborhood. It helps them recognize the role of the HOA in the community. You can send a welcome package curated by the HOA, so the new homeowners feel welcomed. Make sure to include items that feel personal to your community. Setting up a Welcoming Committee is essential to program consistency.

Host social events

Neighbors need to meet each other and establish camaraderie to create a thriving community. HOA meetings will see higher attendance when the neighbors feel as if they are doing something together for the community. Organize a few social events throughout the year so that homeowners in the neighborhood get a chance to get acquainted.

Widen the scope for participation

The prospect of simply attending meetings might not be appealing to many. You will benefit from providing them with an incentive to attend the meeting. Consider the broader interests of the community and how the residents can actively participate in decision-making. Creating volunteer committees will provide homeowners an avenue to engage with the community further. Committees allow everyone to share the responsibilities and have regular interaction.

Depending on the activities and interests of the board, you can start a Neighborhood Welcome Committee, a Landscape and Beautification Committee, a Homeowner Education Committee, a Finance & Budget Committee among others. This will help to foster a sense of community and responsibility which will increase participation in HOA meetings since everyone will want to stay updated in regards to their committee.

Regular communication

The HOA has to maintain regular communication with each of the homeowners to keep them engaged. Social media and emails have made it so much easier to broadcast information and keep everyone in the loop. You can issue a notice about the next HOA meeting and include the time and date so that more people are aware of it. Keep improving your communication methods. Working with a community manager at the leading professional community association management company in the southeast can alleviate the administrative burden on board and committee members. Make use of the advanced technology and web portal solutions that Community Management Associates has to offer every client.

Be punctual and respect everyone’s time

A board meeting should begin and end at the specified time. Homeowners like to know how much time they will be spending at the board meeting so they can arrange their schedule accordingly. Shorter and crisper board meetings will see higher attendance. If you develop a reputation for disrespecting everyone’s time, then homeowners will be less likely to get involved in the proceedings.

Reward engagement

Once the attendance of your HOA meeting goes up, you have to maintain the efforts. Show appreciation for the attendees so they continue to show up.

Boosting neighbor participation in HOA meetings will lead to new ideas and transparent community improvements. CMA can offer our decades of experience and resources to help encourage participation for a stronger HOA or condominium community.

In summary, community association management participation in HOA meetings is a vital aspect of maintaining a healthy, harmonious, and successful community. By following the rules and guidelines for HOA meetings, board members and homeowners can ensure that the meetings are productive, transparent, efficient, fair, and that the community’s best interests are served. For more information on improving community association management participation in HOA and condominium meetings, please contact Community Management Associates. CMA offers decades of experience as the premier association management company in Atlanta, Alpharetta, Dunwoody, Norcross, Peachtree City, Augusta, Birmingham, Fairhope, Nashville, Destin, Naples, and Santa Rosa Beach.

See how Community Management Associates can help your community increase owner participation for your community association. Request your customized community association quote today.

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What Does a Community Management Association Company Do

What Does a Community Management Association Company Do?

Ever wondered why your cul-de-sac was so peaceful growing up? No fights, clean lanes, friendly neighbors- your local community association probably had something to do with all this.

Local Community Associations

Neighborhood homeowners play an essential role in maintaining common spaces and improving community welfare.

A community association comprises volunteers, as well as elected and mandatory members. Larger communities often have member fees, while smaller neighborhoods are mostly civic bodies.

When to Hire a Community Management Association Company

With an efficient community association at the helm, people don’t easily notice things like property taxes or association fees and vendor rates. It is when this system breaks that they realize the importance of their roles in their daily lives.

In dire cases, a community management association company is called to help oil the gears of this resident community.

Role of the Community Management Association Company

It offers assistance to the HOA (homeowners association) in administration or finance. This service helps the community association a great deal. More prominent neighborhoods benefit particularly from the budget sessions and vendor billing tips that the company associate provides.

Community management association companies have been around for some time. Businesses like Atlanta’s Community Management Associates have over three decades of experience.

They are usually hired by overworked community presidents or stressed boards of directors. And after signing relevant paperwork, the company starts on its role.

Role of Community Association Company Manager

A community association manager is dispatched to the neighborhood as a representative. The manager also helps the struggling local association in tasks like neighborhood budget planning, professional billing and common area maintenance.

While his roles may include finance and administration, his goal is always to enrich the entire community.

Finance and Administrative Skills

The company manager is skilled in community management while being an expert in negotiations and conflict resolutions. If the board of directors are hesitant about loan applications, they can consult with the community association manager.

The same can be done for advice on tax returns, service contractors and venue management.

All good community management association companies interact with the people of the neighborhood. The residents provide crucial feedback on necessary changes for protection against vandalism or the monthly billings.

Importance of Community Management Association Company

A neighborly bond is a valuable thing, but it can be a con in some instances. Community volunteers and the board of directors are often reluctant to broach the topic of finance with their fellow residents.

Hiring the service of a management company like Community Management Associates can easily solve this problem. A third party will have no problem talking bills, fees and finance with the neighborhood residents.

Even tricky conversations regarding complaints and fines can be presided over by the community management association company. The manager relieves an enormous load off the community president/board’s back. As a result, they can focus on more important work like budgets and community safety.

Hiring a community management association company is the answer if you want your neighborhood to work like well-oiled clockwork.

Condo Safety Resources

The recent incident of the Florida building collapse has left people in shock. Homeowners are beginning to question the safety of their own condos. As a result, they are now more willing to be proactive about their safety and security. Residents and homeowners want to take responsibility for their own well-being and ensure that no accidents happen. Every single community member needs to take the appropriate measures and participate in community building safety. Whether it is condo safety Atlanta or condo safety Augusta, everyone should take it seriously.

Ask the important questions

While different states have put forth different clauses and requirements for building safety, some standard guidelines can be followed by everyone. Every community member, regardless of where they live, should ask the following questions:

What are the steps that have been taken to make the building safe?
How much investment has been made into safety equipment and protocols?
Is there a financial reserve plan for repairs and replacements?
Are the community guidelines updates regularly?
How often should professional engineers inspect the structural integrity of the buildings?
What are the resources set aside for any accidents?

What can you do?

As a homeowner, you do have a say in how the condo operates and you should utilize that power.

Homeowners have to familiarise themselves with their rights and responsibilities.
Attending board meetings is essential because it is the easiest way to convey your grievances to the condo committee with the support of other homeowners. You will have the stage to present your problems and fears openly.
Do not ignore communication from the community and stay up to date with the latest developments.
Do not be afraid to ask questions during community events.
Be prepared to fund reserves for necessary replacements and repairs.

Do your research!

Being self-sufficient will help you take the best decisions for yourselves. You can do your research online or you can even ask the condo manager to provide you with resources that you can study. This will also encourage your neighbors to do the same and the management will go the extra mile to take proper safety measures. We have linked some resources for you below:

You can also access more resources here.

Responsibilities of the Board

Board members should keep an eye on the needs of the condo and take measures before it is too late. They should schedule inspections every other month to find out whether there are any structural problems that have to be resolved ahead of time. It is important to review the reserve plan and ensure its efficacy. The reserve funding plan should be implemented using the best practices. Being transparent about funding and resources with residents and homeowners will make the process smoother. Frequent communication is key. Formulating a disaster management plan can also prove to be helpful.

Everyone deserves to feel safe in their own living space. Stay aware and take initiatives to secure your future.

You’re a New Volunteer Neighborhood Board Member: 5 Things You Should Know

The neighborhood board requires active participation from members so that there is continuous improvement. If you have chosen to become a volunteer board member, you should know your duties and responsibilities clearly. It is important for you to be efficient at what you do and remain approachable to homeowners.

These are the five things you should know as you accept this new role:

You cannot focus on personal interests

When you join the board, you will be subjected to a lot of different opinions. Homeowners and other board members will expect you to side with their personal interests. You have to remain as neutral as possible. You should focus on serving the best interests of the association as a whole.

It will not be possible for you to cater to individual people. Be wise and use sound judgment to make the correct business decisions for the association based on the available resources and circumstances.

You have to provide residents with participation opportunities

Residents and homeowners will be more willing to participate in the community and work together if they feel included in the board decisions. Give them a chance to comment on the matters facing the board so that they feel valued.

You can organize events for residents where they can participate and have an open discussion without any bias. Suppressing someone’s opinions directly can lead to backlash for you.

You cannot accept gifts from residents

With great power comes great responsibility. As a board member, you will have the ability to take decisions that affect the entire community. It is likely that you will have residents coming to you for support. They might even offer you some gifts in exchange for your help.

However, it is unethical for you to accept any direct or indirect gifts from residents, vendors and owners. It can be seen as bribery since you are in a position of power. You must politely decline any gifts that come your way.

Always stand by the board

There will be times when you might not fully agree with the decision of the board. You might be in the minority in regards to a particular action. However, you always have to speak in support of the board. You have to uphold the singular voice of the board to avoid confusion. You have to accept all the duly-adopted board decisions even if you have personal objections.

You cannot engage in any personal attacks

Maintaining composure and being charismatic will help you a good board member. You cannot engage in personal attack or issue threats to get your away. You have to follow the code of conduct with residents, owners and other board members.

Also be particular about maintaining confidentiality of the board meetings. Leaking information without the permission of the board can lead to penalty.

You have to remember that you are accepting responsibility when you become a voluntary board member and remain committed to it. Property management Atlanta expects voluntary board members to be ethical and efficient.

What To Know About Opening Your Pool

With communities finally looking beyond the pandemic, more people are impatient to go back to their hot summer’s day dip at the community pool.

Now, these pools are not only a great source of relaxation for residents, but also significantly increase the asset value of properties within your Homeowner’s Association (HOA).

If you’re planning to open a community pool post the pandemic, there are a few things you should know.

Getting a permit and adhering to statutes

Should you be planning to build an ingrown swimming pool, you need to get specific licenses and permits from your local municipality. Talk to your municipality for all the necessary documentation and receipts you will need.

Additionally, you will have to adhere to the regulations set by your federal, state or local authority for running a swimming pool post-pandemic. Click here to know about maintenance requirements recently implemented by the California Legislature that community pools within large HOAs need to abide by.

You can use CMA’s services to get your HOA an on-site manager who can take care of all the licensing related to opening a community pool. CMA currently has nearly 150 state-licensed association managers working in Florida, Georgia and South Carolina.

Setting guidelines

Your HOA needs to develop a comprehensive set of guidelines that residents can follow while using the swimming pool.

Some rules that you can incorporate into your guidelines are:

Restrictions for children to use the pool without adult supervision.
Restrictions to take play toys, food items or drinks inside the pool.
Using proper safety gear required for swimming.
Identification check before entering the pool.

In addition to this, you need guests to maintain social distancing protocols in and around the swimming pool. For this, you can have time and maximum occupancy restrictions while using the pool area.

If you are a large HOA, playing catch up with the rules and regulations can be tough. Taking the help of a community management consultancy like CMA will make this process a lot easier for you.

Staffing

Ensure the safety of your residents by having adequate staff in and around your pool. The team shall include lifeguards to prevent accidents and attendees from looking into inconveniences faced by residents while using the pool.

If you are a large HOA with many people using your community pool, you may want to hire a pool management company.

Management

Pools can enhance your property’s aesthetic value and marketability but may also lead to accidents and mishaps. Maintaining a community pool safely and efficiently requires a great deal of commitment from an HOA.

Building and maintaining a pool for your community requires a significant investment. CMA’s unique corporate structure offers boutique-style custom services that let you reap the best out of your pool experience. With CMA, you can enjoy the benefits of a community pool within your HOA without having to go through the trouble involved in setting up and maintaining it.