As a homeowners’ association (HOA) board member, it can be time-consuming to constantly monitor and enforce the rules when there’s so much more on your plate. That’s why it’s vital to foster an environment where rule compliance comes easily. When you have a set of rules that are necessary, transparent, effective, reasonable, and—above all else—legal, everyone benefits.
Serving community associations for 36+ years, we at CMA believe that informed homeowners have a happier association living experience. Download this ebook to access board tips for communicating with community members designed to encourage voluntary rule compliance and prevent violations in any community. Here’s one to get you started:
Create Easy-to-Read Versions of Important Documents
Governing documents, including rules and regulations, are often difficult to understand. Because confusion tends to lead to noncompliance, board members should help residents decipher the rules and regulations they’re expected to follow. Consider:
- Condensing the governing documents into a brochure or booklet. Providing the rules and regulations in a compact format keeps residents from having to dig through the governing documents for quick reference.
- Creating a maintenance matrix. By drafting a simple chart that indicates who’s responsible for tasks like maintenance, irrigation, and external painting, you’ll eliminate ambiguity and reduce violations.
As always, involve an HOA attorney to ensure accuracy and legal compliance. Distribute these items in your homeowner welcome packet, as handouts during orientation, or post on the community website, so they’re always easily accessible.
Download the ebook for more information!
Benefits of Rule Enforcement
When the Articles of Incorporation; Covenants, Conditions, and Restrictions (CC&Rs) or Declaration of Condominium, and Bylaws are enforced consistently, associations and their boards are able to:
- Preserve the aesthetics of an area
- Protect and enhance home values
- Enforce the community’s CC&Rs & Bylaws
- Maintain the property of the association and its owners